The Community School of Music and Arts is looking for a Development Associate who would work closely with the Development Director and the Executive Director. The Development Associate is an enthusiastic communicator who helps raise contributed income for CSMA to advance its mission. The key responsibilities include: 1) recording donations, issuing timely and accurate gift receipt letters and maintaining the donor database; 2) organizing and supporting all development events and campaigns, and 3) providing administrative support to the Executive Director with regard to scheduling and Board of Directors communications and meetings.
Primary Duties and Responsibilities
- Manages the donor database. Ensures that donor acknowledgments are processed within 48 business hours from gift receipt. Generates detailed donation reports and gift analysis. Reconciles monthly with Finance.
- Conducts prospect research and maintains key donor and grant files.
- Works with the Director of Development to support donor development activities, developing donor cultivation strategies and spearheading donor mailings.
- Works as a team member to plan, organize and support all development events, including, but not limited to, annual gala, donor appreciation event and special concert receptions. Manages purchase of event supplies and volunteers.
- Plans and manages internal and external meetings as requested, including ensuring all needs, such as meeting room, equipment, food and materials, are met.
- Provides administrative support for the Executive Director, including correspondence, calendaring and data gathering. Provides administrative support for activities of the Board of Directors, including taking minutes at the monthly board meetings, calendaring, and committee meetings.
- Other special projects as assigned.
- Excellent attention to detail
- Excellent verbal and written communication skills, including the ability to communicate effectively with donors, staff, board and volunteers
- Strong time management, project management and organizational skills
- Flexible, proactive, creative, problem-solving attitude
- High-level computer literacy skills. Experience with Google Workspace, Microsoft Office and familiarity with a leading donor database (GiftWorks, Raisers Edge, DonorPerfect)
- Enthusiasm for arts education
- Available to work community events or meetings on days, evenings and weekends as needed.
- Bachelor’s degree is preferred
- Minimum two years of nonprofit development work, including donor database entry and reporting
- Experience providing executive support in nonprofit organizations is preferred
- Event planning experience preferred.
- Occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
- Frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
- Frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
- Reliable transportation to travel to CSMA events and meetings that could be held in the evening and weekends
Please note: This is a hybrid position. Candidates will be required to work onsite for a portion of the workweek.