Concert and Recital Manager

Non-Exempt, 32 hours per week, eligible for full benefits


The Concert and Recital Manager oversees and coordinates the booking and execution of CSMA’s lovely Tateuchi Hall and smaller performance venues. The Manager oversees the Community Concert Series, outside rentals, recitals and other events. The position reports to the Executive Director. 

Primary Duties and Responsibilities:

Community Concert Series

  • Identifies, recommends and books artists for CSMA’s Community Concert series
  • Coordinates faculty submissions for performances
  • Secures all artists’ biographies, photographs and program information needed to produce series collateral
  • Serves as House Manager for every Community Concert
  • Coordinates the preparation of Tateuchi Hall and lobby prior to, during and after events
  • Coordinates the preparation of the Green Room for artists and provides necessary technical rider requirements
  • Coordinates and supervises all event staff and volunteers prior to, during and after the performance (and rehearsals, if needed)
  • Tracks and reports on attendance at all Community Concert series.


Rental and School Event Management

  • Markets event facility, gives tours and meets with prospective lessees or internal clients to ensure bookings for Hall meet revenue goal
  • Determines and fulfills the production needs of concerts, recitals, lectures and receptions
  • Communicates with the technical staff and/or Facilities Manager to meet production/client needs
  • Produces master calendar identifying client, space, event, event time, shifts and staffing plan
  • Trains event volunteers as appropriate (ticket-takers, ushers, greeters, stagehands)
  • Works closely with the Facilities Manager and technical staff to monitor the security, cleanliness, maintenance and availability of both facilities and equipment to ensure optimal functionality of Tateuchi Hall

Administrative and Financial Reporting

  • Negotiates rental contracts and provides billing information to rental clients, including external clients and faculty
  • Provides monthly income and expense reports to Executive Director and the Finance Department and reports year-to-date progress against annual revenue goal
  • Ensures appropriate event insurance coverage in coordination with the Finance Department
  • Provides quarterly reports to ASCAP with the Finance Department
  • Produces yearly reports and summaries, including artists booked, attendance, contributions and ticket sales


Scheduling

  • Coordinates scheduling of all events in Tateuchi Hall in collaboration with appropriate program director(s)
  • Updates and publishes internal and website calendar of Tateuchi Hall events
  • Communicates schedules to tech, facilities and marketing staff in a timely manner
  • Monitors and recommends appropriate level of space usage


Policies and Procedures

  • Assures Tateuchi Hall and rental policies and procedures are properly implemented and followed
  • Proposes guidelines for in-house facility use and rental terms to external organizations
  • Ensures adherence to established policies, procedures and objectives; provides quality assurance


Other

  • Performs miscellaneous job-related duties as assigned by Executive Director
  • Assists other functions with School and Development-related events as needed

Qualifications:

  • Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community
  • Outstanding organizational skills and attention to detail
  • Ability to supervise and train staff, including organizing, prioritizing and scheduling work assignments
  • Ability to work both independently and as a member of a team
  • Knowledge of theater and/or public events staging procedures, techniques and facilities
  • Expertise in Microsoft Word, Excel and Outlook
  • Ability to maintain accurate paper and electronic records
  • Event and weekend work is required; flexible schedule to permit staffing of Hall events

Education

  • Bachelor’s degree with music background or experience working in a music or educational organization

Experience

  • Experience working in a music, theater, art or educational organization
  • Supervisory and management experience required
  • Efficient in Microsoft Word and Excel, Google Docs and Calendaring

 

To Apply:

Please email cover letter and resume to jobs@arts4all.org, with Concert and Recital Manager as the subject line.

Community School of Music and Arts
Attn: Human Resources
230 San Antonio Circle
Mountain View, CA 94040
FAX: 650-917-6813

About Community School of Music and Arts

Founded in 1968, the Community School of Music and Arts is Northern California’s largest non-profit provider of arts education programs. With a $6 million budget and 160-member staff and faculty, CSMA is one of the ten largest community schools in the United States. Located in the heart of Silicon Valley, one of the global capitals of creativity, CSMA is dedicated to making the arts and arts education accessible to all, regardless of age, experience or background. Headquartered in the award-winning Finn Center in the City of Mountain View, CSMA directly serves over 28,000 people of all ages, skill levels and economic means each year, including over 20,000 students at 58 schools in San Mateo and Santa Clara Counties.